Office Assistant

GENERAL QUALIFICATIONS AND JOB DESCRIPTION
 
The Adecco Group is a leading human resources solutions company operating in more than 60 countries and employing millions of people every day. Listed on the Fortune Global 500 list, The Adecco Group creates better job opportunities with its 34,000 employees by emphasizing inclusivity and collaboration. Headquartered in Zurich, Switzerland, The Adecco Group AG is listed on the SIX Swiss Exchange and has been named one of the “World’s Best Workplaces’ ” by Great Place to Work®.
 
We are looking for a temporary “Office Asisstant” for our global client operating in the “Coffee” industry.
 
Qualifications
 

• Graduate from relevant departments of universities,
• At least 2 years of experience in a similar position, 1 year is acceptable,
• Proficient in MS Office programs,
• Young, dynamic, eager to learn,
• High skills in planning, organization, and follow-up,
• Strong work discipline and representation skills,
• Strong communication skills,
• We are looking for candidates with a good command of English.

• Answering phone calls, making internal and external phone connections, receiving messages from callers, and solving problems using initiative,
• Welcoming and directing visitors and guests to the company, organizing meeting rooms, offering coffee to guests,
• Ensuring the reception is organized and presentable,
• Tracking incoming and outgoing documents and parcels, delivering documents or parcels to the relevant department/person,
• Monitoring the arrangement of meeting rooms, providing support in making reservations when necessary,
• Coordinating travel for senior management and, when necessary, office/store staff (ticketing, accommodation, and visa processes), and following up on the process,
• Organizing appointments for senior management when necessary, managing visitor traffic,
• Filing documents related to responsibilities, managing the archiving process,
• Assisting in company internal training, HR activities, and interview organization,
• Managing administrative processes such as staff business cards, staff IDs, store personnel cash authorizations, and police station notification processes.